July Activity Report

Time Management Activities

It’s the 16th of  September as I write this Activity Report.

And I’m extremely late with the publishing.

Not just late but very late. My intention is to publish the monthly reports within 2 weeks of the following month. So, I am ONE MONTH LATE!!!

But, as a long distance runner, I’ve come to accept and learn that things don’t always go according to plan.

And this is important for many people to understand. Success does not come from getting everything right. Success does not come from having everything happen as per your plans.

Success comes from CONSISTENCY.

I am not, for one second, down playing the importance of sticking to a planned schedule. But, I am encouraging you to never stop pursuing your dreams when things don’t go according to plans.

Despite being VERY LATE, I know that publishing my July Activity Report is non-negotiable. It’s a habit I have to maintain.

If you have been following my monthly activity reports, it is so easy to get bored by them because they are all pretty similar.

In getting bored, it is also very easy to miss their essence and the small and subtle themes embedded in each one of them.

So, I’ve started a new feature, to try and help unbore you!

With each report, I am going to highlight one theme.

So, the very first theme is HABITS.

Each and every single one of my reports follows similar trends because those are my life habits.

Speaking of habits, have a look at the quote below:

12-10-2013-00-brian-tracy-inspiring-quotes

And so my challenge to you this month is the following: use my activity report to identify your life habits.

Those habits might be good. They might also be bad. That’s a topic for another post.

As an ultra-marathon runner, logging and monitoring my running activities leads to improvement and achievement of my running goals.

These monthly reports follow the same cadence and through them I want to achieve 2 things:

  1. track the usage of my time – in line with my life vision, mission and the goals I’ve set myself for 2016
  2. encourage my audience to start tracking the usage of their time.

Ultimately, I hope to assist my readers “Run A Fulfilling Life Race” by highlighting that we can all live a fulfilling, abundant and balanced life.

As a side note, I need to highlight that this report is 85% – 90% accurate. It will never be 100% accurate because the inputs rely on me tracking them manually.

Sometimes, I forget to track certain elements. At times, I track the activities but the time inputs are not 100% correct.

Despite the above, a 15% deviation is not a train smash for me.

My ultimate objective is not to be 100% correct. My objective is to manage my time and life effectively and share some key learning points.

Based on that, I am more than confident that the report satisfies that objective.

Living a Balanced Life

Have you ever wondered if it’s possible to live a balanced life?

If the thought has ever crossed your mind before – great!

As I attempt to answer the question, below is a snapshot of how I’ve spent my time in the month of July, highlighting a comparison from the first and second quarter averages:

Time Management Activities

Quite clearly, from the above, it is possible to live a balanced life by proactively making time for key areas of your life.

Let’s go into an in-depth analysis of each area.

Activity 1:

  • Identify and write down the key areas of your life

What Have I Been Up To?

Spiritual: The amount of time spent on my spiritual growth was just above 23%.

In comparison to the Q1 and Q2 averages, this is significantly higher.

Below, is a breakdown:

Time Management Activities

My spiritual health is vitally important.

It is the crux and foundation of everything I do and I am incredibly grateful that I can dedicate time to my spiritual growth.

To keep spiritually healthy, I try to:

In the month of July there was one significant difference. I spent almost 16% of my time on a spiritual retreat.

This is annual retreat where I, together with a group of spiritual brothers and sisters, go on a 3 day total shut off.

Over the 3 days, we go on a dry fast, pray, praise, celebrate and honour the Almighty. I have been doing this for the past 4 years and it has brought an incredible amount of change in my life.

Spiritual Plan Going Forward: 

  • Maintain my progress

Activity 2:

  • Do you believe that spirituality is important?
  • List your monthly spiritual activities

Career: I spent 39.82% on my career in July, in comparison to 40.94% in Q1 and 33.67% in Q2.

Interesting fluctuation there and I’ll elaborate shortly.

Below is a breakdown:

Time Management Activities

Time Management Activities

Time Management Activities

Time Management Activities

Time Management Activities

 It goes without saying that our careers are incredibly vital!

And this is where we spend most of our time. As such, it is important that we spend this time doing things we are passionate about.

The 39.82% is represented as follows:

  • Nike+ Run Club (NRC): 30.44%
  • Run For Wealth Blog: 4.06%
  • Bitcoin Insights: 1.93%
  • Social Media: 1.58%
  • Investigating Other Business Opportunities: 1.81%

Nike+ Run Club

NRC continues to be a huge part of my life and as is evident, I spend a lot of my time working on it.

As the Coach of NRC Johannesburg, South Africa, my role entails driving the global NRC coaching programme through the Johannesburg region.

Run For Wealth

Run For Wealth continues to be the anchor of all my work.

Ironically, I spend a significantly less amount of time on it in comparison to NRC. But, strategically, I am going to use the power of synergy to highlight how you can spend less time on certain activities and yield more results.

For the first time since the launch of Run For Wealth I did not publish a blog post over a month period.

Later on I’ll explain why.

Bitcoin Insights

Over the past few months I mentioned that I was investigating a few business opportunities.

And, I am pleased to say that I am launching an online business called Bitcoin Insights on 1 October with a good friend of mine.

The business will be focused on giving Bitcoin education and helping our audience earn an income from online bitcoin mining.

In the month of July, we spent a lot of time preparing and planning.

This entailed update meetings, registering the domain and adding it to my Wealthy Affiliate platform, where I will manage the back-end stuff. (Do you see the SYNERGY there???).

I’m really excited about this new opportunity and this the reason why I did not publish any posts. I’ve been using that time to plan the launching of Bitcoin Insights.

In summary, I’m really happy with the work done in July to develop my career. And I’m really excited about the prospects that lie ahead.

The 39.82% spent on my career in July translates into approximately:

  • 114 hrs for the month
  • 29 hours per week
  • 6 hours per day, if I work 5 days per week

Given the amount of work on career plate, an average of 6 hours per day is pretty awesome… if I have to say so myself.

Career Plans going forward:

NRC:

  • continue to work smartly and diligently on the roll out plans of NRC in Johannesburg

Run For Wealth:

  • change tact and start publishing content in video format as well
  • publish 2 posts per month
  • link video content to the Herbalife, Bitcoin Inisghts  and Wealthy Affiliate business opportunities (apply the power of Synergy)
  • engage in more paid internet marketing activities

Run A Fulfilling Life Race (changed from “Marathon Based Leadership”)

  • have talks and workshops centred around the concept of living a fulfilling, balanced and abundant life
  • start building content for the Online Based Coaching Programme that I intend launching in 2017

Herbalife 

  • schedule 2 live appointments per month (I have a strategy of a specific target market. Still top secret at this stage. Will share more in later monthly reports)
  • Start an online based business linked to the success of the live appointments (Synergy)
  • promote my business on Run For Wealth through paid advertising (Synergy)
  • link it to some of my video content (Synergy)

Properties 

  • drive the initial meetings for the development of a piece of land

Commodities 

  • play a strategic role in the facilitation of coal transactions both locally and internationally

Investigating Other Business Opportunities:

  • Launch a new online business that will help my audience to run their first Comrades Marathon: 1 December
  • Launch a new online business that focuses on Herbalife Supplements as a niche: 2017

If you read my previous activity reports, you will notice the following key changes:

  • Bitcoin Insights launch date moved from 1 Sept to 1 Oct
  • Launching of online business linked to Herbalife has moved from 1 September to June 2017
  • Launching of online business linked to running your first Comrades Marathon moved from 1 October to 1 December

Once again, the above key changes are important to note. I’ve obviously missed my deadlines. And that’s fine. Setting deadlines is important. Missing them is not ideal BUT it isn’t the end of the world either. What’s important is staying focused and ensuring you eventually deliver on your desired goals.

Activity 3:

  • List all the different elements/activities/projects of your career
  • Identify the amount of time you spend on each.
  • Identify the total amount of time you spend on your career

Relationships: I spent just under 4% of my time on my relationship in July.

This was significantly lower than the Q1 and Q2 averages of 16.48% and 10.76% respectively.

That is a concern because I have always maintained that relationships are incredibly important and integral to a successful and well balanced life.

So where did things go pear shaped?

As you can see below, all relationship areas suffered. From family, my girlfriend right through to my running mates – my relationships took a knock in July.

Time Management Activities

The good part is, through these monthly reports, I can see that I have neglected my relationships. That way I can make a concerted effort in the next month to try and get things back to normal.

Is it easy?

Absolutely not!

But, if you are not tracking such stuff, you are on a hiding to nothing. Things will go horribly wrong and you won’t even notice it.

Ultimately, in this section, I try to spend time with people I consider to be very key in my life.

These groups of people display characteristics of the 10 Type Of People You Need To Succeed In Life.

Relationship Plans Going Forward:

  • Get the percentage time spent on my relationships back to about 15%

Activity 4:

  • List all your relationships
  • Identify the amount of time you spend on each one of them

Physical: In July, I spent 2.9% of my time on my physical health.

And this is probably the most fascinating area of my life.

When people see me, they just think “long distance runner” or “athlete”. And so, naturally, because on the amount of training and number of races I run, most people assume that I spend most of my time on physical training.

But, as you can see below, that is far from the truth.

Below is an indication of how much time I spent on my physical training, in comparison to Q1 and Q2:

Time Management Activities

From the above, it is important to notice that I also dropped my training significantly in the month of July.

This is important. At the end of May, I ran my 5th Comrades Marathon. The training required for that is hectic. In June and July, I make a very deliberate and conscious decision to drop my training, rest and allow my body to recover completely.

Physical Training Plans Going Forward:

  • Maintain my progress in the gym
  • Build up my training in August in preparation for the Soweto Marathon in November

Activity 5:

  • If you don’t exercise, what are the reasons?
  • If you exercise, how often do you do it?
  • What activities do you partake in?

Financial: In July, I spent below 1% of my time on managing my money.

As you can see from Q1 and Q2, the average is always around 1%:

Time Management Activities

This is the time I use manage my money.

To do this, I use a budget sheet and track my income against my monthly expenditure.

My expenditure includes:

  • Tithing
  • Saving
  • Business expenditure
  • Re-investment into current projects
  • Investing into new projects
  • “Living life to the fullest” (Leisure/ Pleasure) expenditure
  • End of month expenditure
  • Day to day (during the month) expenditure

Ultimately, the financial management has 5 objectives:

  1. Give glory to God for the ability he has given me to have a career and earn an income
  2. Ensure I spend less than what I earn
  3. Grow the income I earn through investment into new or existing projects
  4. Dedicate a part of my earnings towards helping others and extending God’s generosity
  5. Have fun and celebrate the fruits of my work

Considering that I spent approximately 2.5 hrs of my time on managing my money, I think it is time very well spent.

Financial Plans Going Forward:

  • Continue to give honour and praise to the Almighty through my tithing and offerings
  • Investigate cost effective ways of re-vamping the Run For Wealth (the platform needs a cosmetic and functionality uplift)
  • Dedicate a budget towards the roll out of my new businesses
  • Invest wisely into my internet marketing activities – particularly the paid advertising so I can market the products and services I promote (Wealthy Affiliate & Herbalife) 
  • Continue to dedicate a budget towards being generous and helping others

It goes without saying that money is a very important resource towards life success. To succeed in this area is not automatic.

It requires intent, management and discipline.

Activity 6:

  • Do you spend more than you earn?
  • If you spend more than you earn, do you think it’s possible to earn more than you spend within the next 12 months?
  • If you earn more than your spend, are you saving any of the surplus income?
  • If you earn more than you spend, are you using any of the surplus income to pursue other income earning opportunities?

Charity: In July, I spent approximately 1.5% of my time on this area of my life.

Having a charitable spirit is vital to living a fulfilling and abundant life.

And giving your time and money – without expecting anything in return – is a sure way of achieving this fulfillment.

At the moment, I split this time up between:

  1. collecting and distributing clothes that are donated
  2. mentoring a few people on various aspects of their life
  3. lending a helping hand in projects that I find helpful to the community at large

Below is the split:

Time Management Activities

Charity Plans Going Forward:

  • Dedicate a minimum of 4 days per month to collecting and distributing clothes donated
  • Dedicate a minimum of 1 days per month to mentoring youngsters in their school work or careers when they start out
  • Dedicating a minimum of 1 day per week to mentoring my peers in different areas of their life

Activity 7:

  • Do you believe that charity work is important?
  • Are you able to spare your time or money to help others?
  • If not, what are the challenges?

Leisure:

We all need some time out to let loose.

This is the time I use to either relax or let loose and have a great deal of fun.

This time obviously overlaps with the time spent on my relationships.

However, leisure has to be a controlled activity.

It can’t be an activity that takes over your life and drives you.

If leisure takes over your life you will end up wasting a lot of precious time in life. You’ll spend too much time having fun and being unproductive because of the distractions of life.

Below is a break down of my activities under this section:

Time Management Activities

You’ll notice that “Social Media” and “Watching TV” are the biggest contributors to my leisure time.

I spent just under 7 hrs on social media platforms. It’s a significant drop from the previous month and I’m chiffed by that.

having said that, 7 hours on social media is still a lot of time!

Personally, I’ve taken a stance that acknowledges social media platforms as leisure and potential time wasters. In fact, in my post titled: “14 Distractions You Need To Avoid To Help You Achieve Your New Year’s Resolutions”, I list social media as the number 1 distraction on that list.

Because I can’t really pin down the exact time I use on social media, I’ve taken a very conservative view that assumes that I spend approximately 45 minutes per day on social media (Facebook, Instagram, Whatsapp, Twitter, etc).

Imagine how much more time I could be wasting if this activity went unnoticed.

Leisure Plans Going Forward:

  • Continue to integrate my relationships around my leisure time
  • Travel extensively
  • Keep my leisure time round the 15%

Activity 8:

  • How do you spend your leisure time?
  • Do you believe there are activities that are time wasters in your life?
  • If so, please list them
  • Are there any activities you want to stop doing, but simply don’t have the will power to do so?
  • If so, please list them

Admin: In July, I spent 9.38% of my time on administrative activities.

In comparison to Q1 and Q2, you’ll notice there is a fluctuations.

Admin relates to the amount of time spent on activities that might seem small, but:

  • are essential to managing your life
  • have the potential to chow a huge amount of time if they go unmonitored

Below is a breakdown:

admin-_july

As always, travelling continues to consume a lot of my time. This is time spent travelling to and fro income generating activities. This excludes weekend travel and travelling to places that aren’t related to work.

Because travelling takes up so much time, I try as much as possible to travel using public transport so I can do some of my work during that travelling time.

As you can see, I spent approximately 17 hours travelling. That’s a lot of time and there’s no ways I’m going to let all of it go to waste. As a result, I’ve structured my life in such a way that I am able to maximize that time.

“Sundry” is activities I can never plan for. A lot of it includes helping my parents with various activities. I’m incredibly blessed to still have them alive and I try to make myself available to them as much as possible.

Admin Plans Going Forward:

  • Work during my travel time as much as possible
  • Maintain the time spent to an average of 15%
  • Manage my e-mail communication and time spent on it effectively

Activity 9;

  • How much time do you spend travelling to and fro work?
  • If you drive to and fro work, is it possible to get to and work without driving?
  • If you don’t drive, how do you spend your time when travelling?

Time Management: In July, I spent 6.37% of my time on this area.

The time spent is higher than the Q1 and Q2 averages.

My time management activities are the crux of keeping my life in check.

I can’t over-emphasize the importance of managing your time. To do this, there are certain key activities.

Below is the breakdown of those activities:

Time Management Activities

The above clearly indicates that managing one’s time is not an automatic process.

It requires intent and diligence.

The “Planning” refers to the once a week planning I do at the start of every week. (Yeah, I know I have been doing a pathetic job of it). 

I guess it’s because I have a lot of my routine embedded in my head. BUT, that’s no excuse! Planning at the start of every week is vital.

The “Updating Activity Log” refers to the input of the time spent on all my activities each day. I spent just over 2 hours doing that in May.

Once a month, I consolidate all the data. And that’s what’s reflected under “Consolidating Activity Log”. In July, I spent just under 6 hours on this activity.

Lastly, I do the analysis. And that’s the report you are reading right now – reflected as “Writing Monthly Activity Report”.

In the month of July – for my June report – I spent 7.5 hours on this activity. As you can see, this was significantly higher than the Q1 and Q2 averages.

Overall, the amount of time spent on my “Time Management” activities might seem like a lot of work when looking at the hours in isolation.

But, I always emphasize that context is key.

To spend approximately 16 hours (6.37%) in a full month is very little time for the amount of value I am able to get from all these activities that help me propel my life.

Time Management Plans Going Forward:

  • Become more consistent in my weekly Planning
  • Write and release my monthly report within the first 14 days of the following month

Activity 10:

  • Do you believe tracking your activities is important?
  • If you believe it to be important, are you doing it?
  • If not, what challenges are you facing?
  • Do you believe reading this activity report will help you make some meaningful adjustments to your life?

How Am I Able To Achieve Balance?

This has got to be one of the most burning questions that anyone reading this report should ask.

If it isn’t, then you’ve missed the essence.

One of the key factors that drive balance in time freedom. 

I have pro-actively and intentionally chased a business model that gives me time freedom.

Because most of our time is spent on our careers, one of the biggest contributing factors to leading a balanced life is to pro-actively seek income earning opportunities that will give you time freedom.

Not only do I spend less time on my career than the average person (Q1: 41.76%, Q2: 34.95% & July: 39.82%), I am able to achieve more because I have centred my business activities around a model known as a Direct Response Business (DRB) or what is commonly known as an Online Business.

90% of the work that I do is linked or related to my Online Business.

Conclusion

July was a great month.

I am particularly happy that despite the increased responsibility of hosting an additional NRC run on Wednesdays, one is still able to attend to other areas of his career.

Having said that, there’s plenty of work to be done in the 2nd half of 2016, as is clearly indicated by my “Plans Going Forward” section under each of the areas of my life.

SYNERGY continues to be buzz word if I want to achieve my plans going forward.

I am also happy that outside of my career, the other areas of my life seem to be holding up pretty well.

The 2nd half of 2016 has begun and it’s going to be epic!

Once again, I really hope that this report will inspire you to start tracking your activities, By doing that, you edge closer to the role of being CEO of your life. As you edge closer to that, I know that I’ve achieved my objective of helping you “Run A Fulfilling Life Race”.

God Bless!

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